4 Tips for Efficient Project Management using Tools like JIRA

In order to deliver a project on-time, many things have to be considered, such as tasks to complete, objectives to achieve, team to manage, etc. If everything works smoothly and everyone interacts well, people involved in the project would be happier, starting from team member, project manager, stakeholders, and customer.

The role of project management jobs depends on the company, level of project, etc; be it, small or large organization, every IT company needs a project manager, who can plan, schedule, allocate resources, set expectations, deadline, and other constraints. The manager should keep the clients informed, team organized, and happy, and using tools like JIRA can be quite handy for raising requests, and collaborating between developers and testers.

Those looking to build JIRA Careers and managing projects proficiently, should consider the following aspects –

Communication

If there is no good or strong communication, there is high chance of project failing. Being the manager, you need to come up with an agenda to work best with clients, team members, and discuss what proposal will well suit the end user. Calls and status reports are worthy, as you need to keep track of next step, monitor the things done so far, and take project risks, and action items, if necessary. You can make it a point to ask for status report every week, so that you’re clear about process and budget, without worrying about awkward conversation, which takes more money, time, and effort to complete the project. You need to communicate with the clients clearly, as a friendly chat to avoid confusion about any things, even if it is silly.

Understand What the Project Is All About

Concentrate on the right aim from the scratch, as it makes you to deliver the project to customer on time.  You may have to work with the team to make staffs understand about the project. You need to break off to discover the aim and other important elements, which define your project. It is better to begin with recognizing the underlying opportunity or problem that you can write down in a document to discuss with team or better understand the project. If your firm is overloaded with customer support appeals, then come with a plan to minimize the number to manageable level.

And, tools like JIRA can easily help in coordinating with team members, so that testers can raise requests, and developers can check each module to ensure smooth delivery.

Setting up and Managing Expectations 

You need to come with a descriptive, well-written document to meet your expectations. It is not a bad idea to sit down with your customer and analyse the project in conjunction with time and budget. Every project would have some time limits, and in between deadlines, you have to check the upcoming delivery or document and discuss with clients for further verification or changes.

Know the Stakeholders

 One of the biggest challenges of dealing with large clients is stakeholder needs; as you begin, identify the stakeholders and seek what they are looking for. If any problem arises, you know how to approach and get the project going smooth. Talk with project sponsors and seek some input from them too.

Appoint a team leader, who supports in this process and keep the team in synchronization. Tackling deliverables, deadlines, and timelines are the key and being the manager, you need to support the team, client, and entire process, bringing true value to the project.

Last but not the least, utilising tools like JIRA for team coordination can go a long way in ensuring zero bugs in the deliverables.